Recording and Reporting of Accidents and Incidents (including procedure for reporting to HSE, RIDDOR)

Introduction

At Ladybird Pre-School Nursery we follow the guidelines of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) for the reporting of accidents and incidents. Child protection matters or behavioural incidents between children are NOT regarded as incidents and there are separate procedures for this.

Procedures

Our Accident and Incident Book:

  • is kept safely and accessibly;
  • is accessible to all staff and volunteers, who all know how to complete it; and
  • is reviewed monthly to identify any potential or actual hazards.

Reporting Accidents and Incidents

Ofsted is notified of any injury requiring treatment by a general practitioner or hospital doctor, or the death of a child or adult. When there is any injury requiring general practitioner or hospital treatment to a child, parent/carer, volunteer, or visitor or where there is a death of a child or adult on the premises, we make a report to the Health and Safety Executive using the format for the RIDDOR.

Dealing with Incidents

We meet our legal requirements for the safety of our employees by complying with RIDDOR. We report to the Health and Safety Executive (HSE):

  • Any accident to a member of staff requiring treatment by a general practitioner or hospital; and any dangerous occurrences. This may be an event that causes injury or fatalities or an event that does not cause an accident but could have done, such as a gas leak.
  • Any dangerous occurrence is recorded in our Accident and Incident book. See below.
  • We have ready access to telephone numbers for emergency services, including local police in the blue  index box in the office.

Our Accident and Incident Book

We keep an Accident and Incident Book for recording incidents including those that are reportable to the Health and Safety Executive as above.

These incidents include:

  • Break in, burglary, theft of personal or the settings property.
  • An intruder gaining unauthorised access to the premises.
  • Fire, flood, gas leak or electrical failure.
  • Attack on a member of staff, child or parent/carer on the premises or nearby.
  • Any racist incident involving staff or family members on the Nursery’s premises.
  • Death of a child or member of staff.
  • A terrorist attack or a threat of one.
  • In the Accident and Incident Book we record the date and time of the incident, nature of the event, who was affected, what was done about it or if it was reported to the police and, if so, a crime number. Any follow up, or insurance claim made, is also recorded.
  • In the unlikely event of a terrorist attack, we follow the advice of the emergency services with regard to evacuation, medical aid and contacting children’s families. Our standard Fire Safety and Emergency Evacuation Policy will be followed.  The incident is recorded when the threat is averted.
  • In the unlikely event of a child dying on the premises, the emergency services are called and the advice of these services are followed.
  • The Accident and Incident Book is not for recording issues of concern involving a child. This is recorded in the child’s own file.

Minor Incidents

Minor incidents, such as biting, are recorded in the Accident and Incident Book, which is regularly reviewed to monitor any recurring incidents. Measures are taken to reduce them. If a child comes into the Nursery with a noted injury we record this on an ‘injury on entry form’, the Nursery Manager is notified of the injury and the form is placed into the child’s file.

If an Accident Form is completed due to a minor injury caused by another child’s actions, then an Incident Form is also completed for the child who caused harm. 

Both Accident and Incident Forms require a parent/carer signature and will be shared with the parent/carer at collection time.

Depending on the severity of the injury/incident the Nursery Manager may make the decision to contact the parent/carer by telephone to inform them of the accident/incident before collection time.

One copy of the signed Accident/Incident Form is to be sent home with the parent/carer and one signed copy is be kept on file

Legal Framework

Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 1995

Further Guidance

RIDDOR Guidance and Reporting Form: www.hse.gov.uk/riddor

This policy was adopted by Ladybird Pre-School Nursery Management Committee on

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Review date……………………………………………………

Signed on behalf of the Management Committee………………………………………………………………………….

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