September

30Sep2020

A hard copy of this policy is displayed in the staff room and is also available in our Policy folders.

30Sep2020

What personal data we collect about you as a visitor to our web site

When you visit our website, you may provide us with two types of information:

  • personal information you provide to us on an individual basis during a registration; and/or
  • website use information collected as you and others browse our website.

We maintain the highest standards of security, however the transmission of information via the internet is not completely secure. So, whilst we will do our best to protect your information, we cannot ensure the security of your data transmitted to our website.

Any information you submit is sent at your own risk. Once we have received your information, we will use strict procedures and security features to minimise the risk of unauthorised access.

Similar to other commercial websites, our website uses technology called ‘Cookies’ (see explanation below: ‘What are cookies?’) and web server logs to collect information about how our website is used.

Information gathered through cookies and web server logs may include the date and time of visits, the pages viewed, time spent at our website and the websites visited just before and just after our website.

How we use the information you provide to us

We use your information in the following ways:

  • to ensure that the content from our website is presented in the most effective and efficient manner for you and your computer;
  • to allow you to register, request information or order any products and services available on our website where you choose to do so;
  • to notify you about changes to our service;
  • in accordance with your authorisation at point of registration;
  • if you have given your consent at the point of registration, to contact you with information about services that you request from us, or that we feel may be of interest to you, or to ask you to participate in one of our customer satisfaction surveys.

How we protect your information

Email is not recognised as a secure medium of communication. For this reason, we request that you do not send private, sensitive or confidential information to us by email, and should you do so it is at your own risk.

Storage of data

The data you provide to us via the website we will hold in our software systems. Data relating to you and your child will be kept at Ladybird Pre-School Nursery. Personal data held within a software system will be securely protected with individual logins, which will only be given to those who need to access the data.

Your data subject rights

You may request access to all your information that we collect online and maintain in our database by writing to us at: Ladybird Pre-School Nursery, Cromer Road, Sheringham, Norfolk, NR26 8AB.

We are obliged under GDPR to complete your request free of charge and within 1 month of receipt of your request.

Your consent

By using our website, you consent to our collection and use of your information as described in this Privacy Policy. If we change our privacy policies and procedures, we will post those changes on our website to keep you aware of what information we collect, how we use it and under what circumstances we may disclose it.

Where we store your personal data

Data and information that we collect from you may be transferred to and stored at a destination outside the European Economic Area (EEA). You consent to our sending and storing your information outside the EEA. We will take all steps reasonably necessary to ensure that your information is treated securely and in accordance with this Privacy Policy.

Cookies

What are cookies?

A cookie is a very small text document, which often includes an anonymous unique identifier. When you visit a website, that site’s web server/computer asks your computer for permission to store this in part of your hard drive specifically designated for cookies.

Each website can send its own cookie to your browser if your browser’s preferences allow it, but (to protect your privacy) your browser only permits a website to access the cookies it has already sent to you, not the cookies sent to you by other sites, therefore private information supplied on one website cannot be read by another organisation.

How we use information we collect from cookies

As you browse and navigate around our website, the website uses cookies to differentiate you from other users to prevent you from seeing unnecessary advertisements or requiring you to log in more than is necessary for security.

Cookies, in conjunction with our web server’s log files, allow us to calculate the aggregate number of people visiting our website and which parts of the website are most popular. This helps us gather feedback so that we can improve our website and better serve our customers.

Cookies allow us to gather any personal information about you and we do not store any personal information you provide to us in your cookies.

This policy was adopted by Ladybird Pre-School Nursery Management Committee on:

…………………………………………………………………………………………………………………..

Review date……………………………………………………

Signed on behalf of the Management Committee…………………………………………………………………….

Name of signatory………………………………………………………………………………………………………..

Role of signatory …………………………………………………………………………………………………………

30Sep2020

Introduction

At Ladybird Pre-School Nursery we understand that we have a statutory duty to ensure continuity for children during periods of transition.

Therefore, we believe that;

  • all  children and their families require support at points of transition; and
  • smooth transitions support children’s personal, social and emotional development, their learning and their future success.

We want all children to feel safe, stimulated and happy in the Nursery and to feel comfortable and secure with staff. We also want Parents/Carers to have confidence in both their children’s well-being and in their role as active partners with the Nursery.

We aim to make the Nursery a welcoming place where children settle quickly and easily because consideration has been given to the individual needs and circumstances of children and their families.

Procedures

  • each child is provided with a Key Person before they start the Nursery;
  • the Key Person is responsible for helping the child become familiar with our Nursery and to feel confident and safe within it;
  • the Key Person develops a genuine bond with the child and family and offers a settled, close relationship; and
  • all staff members offer unconditional regard for the child and are non-judgemental.

Transition from Home into Ladybird Pre-School Nursery

We value the Parent/Carer as the first educator of their child.

  • Parents/Carers are welcome to come and visit our Nursery at any time.
  • Along with the ‘offer of a place letter’ an information pack is given to every family which includes ‘All About Ladybird’, Key Person information sheet, registration form, term dates, terms and conditions, privacy notice and an ‘All about me’  booklet for Parents/Carers to complete with their child.
  • The ‘All about me’ booklet along with the registration form and home visit  assists the Key Person in understanding the child’s needs, likes, dislikes, routines and development level. 
  • A date and time is agreed with the family for the Key Person and either the Manager or the buddy Key Person to make a home visit and for settling in visits to the Nursery.
  • At the settling in visits the Key Person where possible welcomes and looks after the child and their Parents/Carers. In the absence of the Key Person this role is allocated to another member of staff.
  • If the child displays a stronger attachment to another member of staff then we will transfer him/her to that member of staff where possible, so they can then become their Key Person. Parents/Carers will be informed of the change of Key Person.
  • We are happy for children to bring a favourite toy, comfort item or another transitional object with them from home.
  • The Key Person compiles a Learning Story for each child which shows the child’s interests, learning, development and progress through written observations and photographs. Parents/Carers are encouraged to contribute and add information to the Learning Story.
  • Learning Stories are available for Parents/Carers to look through or to borrow in consultation with the Key Person.
  • We use observation and assessment to plan for each child’s learning and development. All those involved with the child share this information.
  • Communication between Nursery and families is promoted through a variety of methods including social media, website, meetings, Parents’/Carer’s information boards, informal conversations, fund-raising events and outings. 
  • The Key Person takes responsibility for telling the Parent/Carer about events in the session that have been important to their child.

 Children with Additional Needs

  • We collect information at point of entry about any other professionals who are involved with the child and family.
  • We seek written Parent/Carer permission to work with other professionals before entry to ensure the Nursery is ready to meet the child’s individual needs.  
  • We work with Parents/Carers as equal partners with, for example, Individual Support Plans (ISP) and Family Support Programmes (FSP).
  • Professionals who support individual children, such as Speech and Language Therapists, are able to do so in the Nursery where the child may be more settled and confident.

Transition within the nursery

  • Key Person to identify and have evidence that the child is ready to progress to the next stage within the nursery.
  • Key Person to consult with Parents/Carers about their child being ready to progress to the next stage within the nursery.
  • The child will be allocated a new Key Person and the Parents/Carers will be offered the opportunity to meet with their child’s new Key person.
  • The child’s previous Key Person and new Key Person will meet to share information regarding the child.
  • The child’s new Key person will be available to meet and welcome the parent/carer on their first day.
  • Transition will not take place during the first week of a new term or half term.

Transition between Nursery and Other Pre-School Settings

  • Parents/Carers written permission is gained before information about their child’s needs, interests, any written reports or Learning Stories are shared with the new setting.
  • The Key Person will talk with both the child and the Parents/Carers about the move to the new pre- school setting.
  • The Key Person from the new setting will be invited to visit the child in our Nursery prior to them moving if enough notice is given and it is geographically possible.

Transition from Nursery into School

Ladybird Pre-School Nursery aims to maintain good relationships, built on professional respect, with all local feeder schools.

  • Throughout the year information from Norfolk County Council and Independent schools is displayed regarding applying for a place in a reception class.
  • We work with our local schools to make displays about their schools. 
  • Parents/Carers written permission is gained before information about their child’s needs, interests and written reports are shared with the school.
  • Reception teachers and staff from feeder schools are invited to visit the child within our Nursery during the Summer term prior to transition. The child’s Key Person will discuss with them about a child’s particular individual needs.
  • We complete a copy of the Norfolk County Council Record of Transfer from Nursery to School for each child in the half term prior to school entry. This is shared and completed with the child’s Parents/Carers and sent to school before the end of the Summer term.
  • We have close links with Sheringham Primary School, and we are invited to take part in any pre-starting activities they arrange.
  • Learning Stories are given to the child and Parents/Carers and recommended to share with the new Key Person in the reception class.
  • For children with identified additional needs a ‘transition meeting’ is organised. Parents/Carers, staff from the reception class and Key Persons are invited, along with any other relevant professionals in order to ensure the child’s needs can be met in school.
  • An annual ‘Leaver’s Party’ and presentation, is held on the last day of the Summer term.

This policy was adopted by the Ladybird Pre School Nursery Management Committee on …………………………………………………………………………………………………………………………………

Review date………………………………………………………………………………

Signed on behalf of the Management Committee………………………………………………………………….

Name of signatory…………………………………………………………………………………………………………………. Role of signatory…………………………………………………………………………………………………………………….

30Sep2020

At Ladybird Pre-School Nursery we recognise that qualifications and training make an important contribution to the quality of the care and education we provide.  As part of our commitment to quality, we offer placements to students undertaking early years qualifications and training.  We also offer placements for school pupils on work experience.

For students on placement with us we aim to provide experiences that contribute to the successful completion of their studies and that provide examples of good quality practice in early years and education.

Procedures

  • At the Nursery we require students on qualification courses to meet the Suitable Person requirements of the Early Years Foundation Stage and have a satisfactory enhanced DBS check with barred list check(s).
  • We require all students in the Nursery to have a sufficient understanding and use of English to contribute to the well-being of children in our care.
  • We require Schools, Colleges and Universities placing students under the age of 18 years with us at the Nursery to vouch for their good character.
  • We always supervise students under the age of 18 years and do not allow them to have unsupervised access to children.
  • Students undertaking qualification courses who are placed in the Nursery on a short-term basis are not counted in staffing ratios.
  • Trainee staff and students over the age of 18 years may be included in the ratios if they are deemed competent and responsible.
  • At the Nursery we take out employer’s liability insurance and public liability insurance, which covers both students and voluntary helpers.
  • We require students to keep to the Nursery’s Confidentiality and Client Access to Records Policy.
  • We co-operate with student’s tutors in order to help students to fulfil the requirements of their course of study.
  • We provide students, at the first session of their placement, with an induction on how the Nursery is managed, how the sessions are organised and a brief insight into our policies and procedures and where these are kept if they need to refer to them.
  • At the Nursery we communicate a positive message to students about the value of qualifications and training.
  • We make the needs of the children paramount by not admitting students in numbers that hinder the essential work of the Nursery.
  • We ensure that trainees and students placed with us at the Nursery are engaged in bona fide early years training, which provides the necessary background understanding of the children’s development and activities.

This policy was adopted by Ladybird Pre-School Nursery Management Committee

……………………………………………………………………………………………………………………………….

Date ………………………………………                      Review Date ………………………………………….

Signed on behalf of the Management Committee ……………………………………………..

Name of signatory ……………………………………………………………………………………………..

Role of signatory ………………………………………………………………………………………………..

30Sep2020
  • procedures, without fear of recrimination, to bring to the attention of the Nursery Manager any deficiency in the standards.
  • If staff have concerns regarding the Nursery Manager the Whistleblowing Policy may be followed.
  • When information is necessarily confidential it should only be made available on a “need to know” basis.
  • Staff must not use any information obtained during their employment for personal gain or benefit, nor should they pass it on to others who might use it for personal advantage.
  • Many staff have access to personal information relating to other staff, children and their parents/carers, committee members, trustees, students and volunteers. All staff must treat this information in a discreet and confidential manner and adhere to the following guidelines:
  • Written records and correspondence should be kept securely at all times.
  • Information must not be disclosed either orally or in writing to unauthorised persons.
  • Information must not be given over the telephone unless the caller has given details of their right to ask for such information. Staff must check on the caller’s right to information by obtaining their telephone number and calling back to check their identity or by asking for a written request for information.
  • Confidential matters should not be discussed in areas where they may be heard by passers-by i.e. reception, pathways, etc.
  • As a general rule staff should not make statements or write letters to the media.
  • Staff should dress appropriately and give a positive image. A uniform is provided, consisting of a tabard, top, cardigan and fleece which should be worn on a daily basis.
  • Except for medical reasons, staff must not take any substances that might affect their work.
  • No staff should consume or be under the influence of alcohol/drugs during their hours of work.
  • No smoking is permitted on the Nursery premises.
  • Staff should be aware of and adhere to the Nursery’s e-safety policy.
  • Staff must not discuss or comment about children or members of their family who attend the Nursery on social media sites. For their own safety staff should not be ‘friends’ on social media with any parent/carer whose child currently attends the Nursery.
  • Babysitting – It is not appropriate for staff to make arrangements to care for a child who currently attends the Nursery on a private Babysitting agreement.
  • Staff have a duty to familiarise themselves with all the safety regulations that apply to their job and apply them.
  • Staff should be aware of the following expected standards of behaviour when attending Nursery related events in and outside of work time where attendance could be seen as representing the Nursery:
  • This code of conduct will still apply e.g. regarding drug/alcohol abuse, discrimination, etc.
  • Consideration and respect for others.
  • Those in a position of management/supervision should not behave in any way that could undermine their position.
  • The Nursery should always be seen in a favourable way by the public.
  • Any staff member who commits a fraudulent act is liable to disciplinary action, which may include dismissal and possible criminal prosecution. Fraud is defined as any manipulation of an accounting system or supply system to enable public money or material, or that of third parties, to be misappropriated.
  • Staff must not make false statements e.g. on travel claims, etc. Where there is evidence of a member of staff submitting such claims, he/she will be liable to disciplinary action and/or prosecution.
  • Where a staff member has witnessed misconduct of any kind including fraudulent activities he/she will have a duty to report such an incident in accordance with the Whistle Blowing Policy.
  • Staff must immediately report to the Nursery Manager details of any arrest or criminal conviction or caution made against them or against anyone else living in the same household. A criminal conviction against themselves or against another person in their household may result in them no longer being seen as a suitable person to work with children under the age of five.  The Nursery Manager and Chairman will together seek advice as to whether the member of staff is deemed suitable to continue to work with children under the age of five.

This code of conduct was adopted by the Management Committee of Ladybird Pre-School Nursery on …………………………………………………………………………….…………………………………………….

Review date ……………………………………………………………………………….………………………..

Signed on behalf of the Management Committee………………………………………………………

Name of signatory …………………………………………………………..…………………………………….. Role of signatory………..…………………………………………………………………………………….……..   

30Sep2020

Introduction

Ladybird Pre-School Nursery is committed to safeguarding and promoting the welfare of children and expects all staff, volunteers, management committee members, trustees and students to share this commitment.

In this context it is vital that the Nursery applies recruitment and selection procedures that identify people who are unsuited to work with children. The measures described in this policy should be applied in relation to everyone who is involved with the care of children and those who regularly come into contact with children in a supporting or voluntary capacity.

“For those agencies whose job it is to protect children and vulnerable people, the harsh reality is that if a sufficiently devious person is determined to seek out opportunities to work their evil, no one can guarantee that they will be stopped. Our task is to make it as difficult as possible for them to succeed.” Bichard report, 2004, p12, para79

Aims

  1. To help deter, reject or identify people who might abuse children, or are otherwise unsuited to working with them by having appropriate procedures for appointing staff.
  2. To operate such procedures consistently and thoroughly while obtaining, collating, analysing and evaluating information from and about applicants.
  3. To seek to secure an ongoing safe and secure environment for children by ensuring all staff are suitably trained in recognizing and responding to signs of abuse.

Recruitment Procedures

The Norfolk County Council early years safer recruitment toolkit, and the guidelines set out in the ‘Safeguarding in early years and childcare guidance’, will be followed by Ladybird Pre-School Nursery to enable the development of a robust and secure recruitment process.    

In order to ensure safer recruitment the Nursery will:

  1. Ensure that when a post is advertised the advertisement makes clear the Nursery’s commitment to safeguarding and promoting the welfare of children.
  2. Ensure that the job description makes reference to the responsibility for safeguarding and promoting the welfare of children.
  3. Ensure that the person specification includes specific reference to suitability to work with children.
  4. Require all applicants to complete an application form containing questions about their academic and employment history and their suitability for the role.  A Curriculum Vitae (CV) will not be accepted in place of a completed application form.
  5. Scrutinise the information from applicants and follow up any discrepancies or anomalies.
  6. Obtain independent professional and character references that answer specific questions to help assess an applicant’s suitability to work with children. Follow up any concerns.
  7. Conduct a face to face panel interview (with at least one panel member who has completed safer recruitment training) to explore the candidate’s suitability to work with children as well as his/her suitability for the post.
  8. Include ‘Warner’ questions within the interview process.
  9. Verify the successful candidate’s identity.
  10. Verify, where necessary, that the successful candidate has all the academic or vocational qualifications claimed.
  11. Check his/her previous employment history and experience.
  12. Verify that he/she has the health and physical capacity for the post.
  13. Process the successful candidate’s DBS (Disclosure and Barring Service) through the Nursery’s preferred agency. (Currently GBG Online Disclosures).
  14. Ensure all checks undertaken are recorded on a single central record and kept under review.
  15. Ensure a detailed induction process is carried out with new staff members, volunteers and students, which include familiarisation to the Nursery’s safeguarding policy, child protection procedures and safer working practices.

This policy was adopted by the Management Committee of Ladybird Pre-School Nursery

……………………………………………………………………………..…………………………………………….

Review date ……………………………………………………………………………….………………………..

Signed on behalf of the Management Committee………………………………………………………

Name of signatory …………………………………………………………..……………………………………..

Role of signatory………..…………………………………………………………………………………….……..    

30Sep2020

Ladybird Pre-School Nursery fully recognises its moral and statutory responsibility to safeguard and promote the welfare of all children. It will endeavour to provide a safe and welcoming environment where children are respected and valued.

This policy, which is reviewed and approved by the Nursery Management Committee annually, applies to all staff, committee members and volunteers working in the Nursery.

This policy has been written in accordance with the Norfolk Safeguarding Children Board (NSCB) guidance and the Early Years Foundation Stage (2014/2018) requirements.

The aims of the policy are:

  1. To establish an environment in which the children feel safe, protected from harm, be cared for and can learn and develop to their full potential.
  2. To ensure all those working or volunteering at the Nursery have a clear understanding of the legal responsibility to safeguard and promote the welfare of all children.
  3. To ensure we practice safer recruitment and offer appropriate training and support for all workers.
  4. To ensure parents/carers have a clear understanding of the legal responsibilities relating to safeguarding and promoting the welfare of all children.

The ethos of Ladybird Pre-School Nursery

The Nursery has the philosophy:

  • Where the children’s welfare is central to their wellbeing and development. Therefore, we endeavour to provide a safe, caring environment where children feel comfortable and confident.
  • Where adults are well trained and knowledgeable about safeguarding issues.
  • Of maintaining a culture where adults are encouraged to share concerns and are confident to follow child protection referral and whistle-blowing procedures.
  • Of forming positive relationships with all parents/carers by offering home visits, settling in visits, allocating a key person to each child and family and involving them with their child’s development through the learning journeys, inviting them to various information sessions and social events. Establishing these relationships is viewed as an important part of our practice.
  • Of ensuring everyone who works within the Nursery, whether paid or unpaid, undertake their roles in a professional manner enabling the children to reach their full potential and to have optimum life chances.

Confidentiality and sharing information

Everyone working or volunteering within the Nursery understands that child protection issues warrant a high level of confidentiality. Any concerns regarding safeguarding are kept confidential and are only shared with those that need to know.  To acknowledge they understand and abide by this confidentiality requirement they are required to read and sign the master copy of this safeguarding policy before they start in post and thereafter annually after the annual review of the policy.  

Child Protection information will be stored and handled in line with the General Data Protection Regulation (GDPR) 2018 principles. Record of concern forms and other written documentation are stored securely in a locked facility and any electronic information is password protected and only made available to relevant individuals. 

Procedures

All staff, students and volunteers will be informed of the Nursery’s safeguarding policy, practice and arrangements through the induction procedure. This induction is carried out by the Nursery Manager before they start in post. During the induction they have the opportunity to ask questions and are shown where the relevant forms and safeguarding file are kept.

The Nursery’s registration form has a section on safeguarding and child protection which explains our duty of care to keep children safe and protect them from harm. It also informs them of the names of the Safeguarding Lead Practitioner (SLP) and the two other SLPs in the setting. This information is replicated in the ‘All about Ladybird’ booklet which is issued to families on registration.

Parents/carers have access to the Safeguarding policy and other policies through the policy file which is kept in the Reception area. They can also request a copy of the policy at any time which we will photocopy and provide.

Displayed on the parents’/carers’ notice board for their information are the ‘duty of care’ poster, the ‘managing allegations’ poster and ‘child protection referrals’ procedure information.

The Nursery is committed to building an open and supportive professional relationship with families beginning at the first contact. This we strive to continue throughout the time the child spends in the Nursery. In order to work in partnership with parents/carers we obtain a fully completed registration form which includes information about who has parental responsibilities for the child. We also ask parents/carers to complete and sign a home injury form when a child arrives at the Nursery with an injury or an incident form when an incident or significant event has taken place away from the setting. This is recorded, signed and dated by the parent/carer and Nursery. This includes a description of what happened.

Roles and responsibilities

Everyone working with the children and young people at Ladybird Pre-School Nursery has a ‘duty of care’ to keep children safe and protect them from harm. This means that adults have a duty to report any child protection or welfare concerns to Children’s Services/the Police.

Within the Nursery the current leadership roles for safeguarding are as follows:

Role in settingNameResponsibilities
Registered PersonLadybird Pre-School Nursery Committee                                               Constance Tyce     Jo Bircham           Antonia Neath and Christine WrightPolicies and procedures – to ensure:   Policies and procedures meet legislation and guidance, are available, understood and followed, annually reviewed and updated.   Safer recruitment procedures are followed and DBS checks carried out and recorded.   Procedures for managing allegations/concerns about adults are in place, understood and followed in line with LADO guidance.   Safer working practice – to ensure:   A Code of Conduct is in place, adhered to, understood and followed for all adults working in the Nursery.   An identified member of the committee takes on the responsibility for safeguarding.   Identify a senior member of staff to take on role of Safeguarding Lead Practitioner (SLP) and provide time and resources to carry out this role.   To nominate deputy SLPs.   To support SLP and Deputy SLPs to ensure Safeguarding practice is in accordance with policies and procedures.   To ensure induction of staff, students, volunteers and regular visitors takes place and regular reminders about the Safeguarding policy and procedures are in place (such as always an agenda item on staff and committee meetings).   Any action resulting from an allegation against a staff member is acted on in a timely manner including following the Nursery’s disciplinary procedure.     Training- to ensure:   The identified member of the committee attends relevant training.   All staff are required and enabled to attend safeguarding training appropriate to their role.   In addition the Nursery Manager and Deputy will also attend Safer Recruitment training, NSCB multi-agency training and prevent training to ensure they are familiar with the local protocol and procedures for responding to concerns about radicalisation. They will cascade this information down to all staff, volunteers and committee members.   Training needs are reviewed at supervision and appraisal.      
Manager and Safeguarding Lead Practitioner (SLP)  Jo Bircham  Policies and procedures – to ensure: Policies and procedures meet legislation and guidance, are available, understood and followed, annually reviewed and updated.   Safer recruitment procedures are followed, and DBS checks carried out and recorded.   Procedures for managing allegations/concerns about adults are in place, understood and followed in line with LADO guidance.   Current contact details for the management of allegations against adults are clearly displayed  making child protection referrals together with basic information about referral process   Safer working practice –   To adhere to the Nursery code of practice.   To model and promote safe working practice and challenge where necessary.   To ensure the day to day running of the Nursery is effective, and the safety and wellbeing of children is prioritised.   Safeguarding practice within the Nursery is in line with all relevant legislation, Norfolk Safeguarding Children Board (NSCB) guidance, and Nursery procedures and policy.   To ensure staff, students, volunteers and regular visitors have opportunities to discuss safeguarding policy and practice.   To remind them of and keep them updated about the policy and what to do if they are worried a child is being abused.   To ensure Safeguarding is always included as an agenda item at staff meetings.   To enable staff, students and volunteers to raise concerns about poor or unsafe practice and have their concerns addressed in a sensitive, effective and timely way.   To ensure sufficient resources are available to enable all staff to undertake their responsibilities.   Any action resulting from an allegation against a staff member is acted on in a timely manner including following the Nursery’s disciplinary procedure in conjunction with the named individual from the Nursery committee.   To ensure parents/carers understand the Nursery’s responsibilities relating to safeguarding.   Training- to ensure:   Appropriate safeguarding training is attended.   Staff, students and volunteers receive clear information about safeguarding at induction. They receive and are enabled to attend safeguarding training appropriate to their role.   Training needs are reviewed at supervision and appraisal.   Their own training and knowledge on safeguarding issues is up-to-date including where to source information, in line with NSCB guidance, and they are able to act effectively as a point of reference for others.   Child Protection and Multi-agency working   To ensure:   Child protection referrals are made by the SLP or a deputy SLP in line with NSCB procedures and the Nursery’s policy.   They represent the Nursery at multi-agency meetings concerning individual children and complete reports and other relevant paperwork in line with NSCB.   Support and guidance is provided to staff, students and volunteers who raise concerns regarding related record keeping and appropriate action is taken in line with NSCB procedures.   Informed decisions are made about who will talk to parents/carers, and when this is appropriate. Staff are supported to maintain respectful relationships with parents/carers.   Accurate safeguarding records are maintained and stored appropriately.   Appropriate information is provided to support transitions both within the Nursery and beyond.   Effective relationships are established with other agencies including health, and liaison is established as appropriate with regard to safeguarding.    
Deputy Safeguarding Lead Practitioners (SLPs)Antonia Neath and Christine Wright  In conjunction with SLP/manager   Policies and procedures   To ensure:   Safeguarding policy, procedures and guidance in accordance with local and national guidance/legislation are in place. That they are understood, followed and available to all staff, parents/carers, students, volunteers and regular visitors.    The policy is reviewed and updated on an annual basis.   Current contact details for making a child protection referral are clearly displayed together with basic information about the referral process.   Safer working practice To adhere to the Nursery’s code of conduct.   To demonstrate high standards of safe working practice.   Safeguarding practice within the Nursery is in line with all relevant legislation, Norfolk Safeguarding Children Board (NSCB) guidance, and Nursery procedures and policy.   To ensure staff, students, volunteers and regular visitors have opportunities to discuss safeguarding policy and practice.   To remind of and keep them updated about the policy and what to do if they are worried a child is being abused.   Safeguarding information is cascaded to staff, and support is available as appropriate through information sharing.   Safeguarding concerns about any adult working in the Nursery are reported to the Manager in line with our whistle-blowing procedure.  If the concern is about the Manager, the LADO and the named committee member for safeguarding should be referred to directly.   To ensure parents/carers understand the Nursery’s responsibilities relating to safeguarding.       Training   Staff, students and volunteers receive clear information about safeguarding at induction. They receive and are enabled to attend safeguarding training appropriate to their role.   Their own training and knowledge on safeguarding issues is up-to-date including where to source information, in line with NSCB guidance, and they are able to act effectively as a point of reference for others.   Child Protection and multi-agency working   To ensure:   Child protection referrals are made by the SLP or one of the deputies in line with NSCB procedures and the Nursery’s policy.   They represent the Nursery at multi-agency meetings concerning individual children and complete reports and other relevant paperwork in line with NSCB.   Support and guidance is provided to staff, students and volunteers who raise concerns regarding related record keeping and appropriate action is taken in line with NSCB procedures.   Informed decisions are made about who will talk to parents/carers, and when this is appropriate. Staff are supported to maintain respectful relationships with parents/carers.   Accurate safeguarding records are maintained and stored appropriately.   Appropriate information is provided to support transitions both within the Nursery and beyond.   Effective relationships are established with other agencies including health, and liaison is established as appropriate with regard to safeguarding.  

Training

Ladybird Pre-School Nursery is fully committed for all their workers whether paid or unpaid to undertake appropriate training for their role in line with the Norfolk Safeguarding Children Board guidance. They will ensure this training is updated every three years.

The ‘Introduction to Child Protection’ training is mandatory for all Practitioners and will be part of their induction process and probation.

The Nursery provides the opportunity for staff to talk about procedures and policy during every staff meeting and management committee meeting and, as such, safeguarding and child protection is always included as an agenda item. Supervisions provide another forum for individual staff members to discuss safeguarding policy and practice.

The Safeguarding Lead Practitioners will share any updates on safeguarding and child protection as notified by the NSCB or through changes to national guidance and/or legislation.

Parents/Carers

Ladybird Pre-School Nursery is committed to working in partnership with parents/carers and aims to build an open and supportive professional relationship with families.

Parents/carers are made aware of our duty to promote the protection and welfare of children and have an understanding of the responsibilities placed on the Nursery for safeguarding children through the information we provide.

Information about Safeguarding and child protection is included in our: 

  • ‘All about Ladybird’ information book.
  • Parents’/carers policy folder.
  • Parents’/carers notice board in the Reception area.
  • Ofsted parents’/carer’s poster.
  • Duty of care poster.
  • Allegations against staff process information.
  • On our registration forms.

The Nursery expects parents/carers to share information about any concerns they have about their child and any accidents, incidents or injuries affecting the child which will be recorded on an Injury from Home form.

The Nursery is responsible for making a record and discussing with the parent/carer if a child has an accident, incident or injury whilst in our care. An incident or accident form will be completed and the parent/carer will be asked to sign. A copy of this form will be given to the parent/carer and the original will be filed in the Past Accident form file in the Office.

When a safeguarding concern arises a clear record of what has been observed and what has been said will be completed, signed and passed on to Jo Bircham and in her absence either Antonia Neath or Christine Wright who are both Safeguarding Lead Practitioners. This record will be stored in a locked facility in the Nursery office and only made available to relevant individuals.

Where possible, concerns will be discussed with the parent/carer for an explanation, providing it does not put the child at immediate risk of harm. When the Nursery wishes to make a referral about a child the family will usually need to be informed and give consent. They will be told a discussion is taking place and how they will be told about the outcome of the referral. The family will NOT be informed if by doing so it is felt a child will be put at risk of harm.

What is Abuse and Neglect?

Abuse and neglect are forms of maltreatment of a child. Somebody may abuse or neglect a child by inflicting harm, or by failing to prevent harm. Children may be abused in a family or in an institutional or community setting, by those known to them or, more rarely, by a stranger for example, via the internet. They may be abused by an adult or adults, or another child or children. ‘Working Together to Safeguard Children’ .

Physical Abuse

Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating, or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces, illness in a child.

Emotional Abuse

Emotional abuse is the persistent emotional maltreatment of a child such as to cause severe and persistent adverse effects on the child’s emotional development. It may involve conveying to children that they are worthless or unloved, inadequate, or valued insofar as they meet the needs of another person. It may include not giving the child opportunities to express their views, deliberately silencing them or ‘making fun’ of what they say or how they communicate. It may feature age or developmentally inappropriate expectations being imposed on children. These may include interactions that are beyond the child’s developmental capability, as well as overprotection and limitation of exploration and learning, or preventing the child in normal social interaction. It may involve seeing or hearing the ill-treatment of another. It may involve serious bullying (including cyberbullying), causing children frequently to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone.

Sexual Abuse

Sexual abuse involves forcing or enticing a child or young person to take part in sexual activities, not necessarily involving a high level of violence, whether or not the child is aware of what is happening. The activities may involve physical contact, including assault by penetration (for example, rape or oral sex) or non-penetrative acts such as masturbation, kissing, rubbing and touching outside of clothing. They may also include non-contact activities, such as involving children in looking at, or in the production of, sexual images, watching sexual activities, encouraging children to behave in sexually inappropriate ways, or grooming a child in preparation for abuse (including via the internet). Sexual abuse is not solely perpetrated by adult males. Women can also commit acts of sexual abuse, as can other children.   

Neglect

Neglect is the persistent failure to meet a child’s basic physical and/or psychological needs, likely to result in the serious impairment of the child’s health or development. Neglect may occur during pregnancy as a result of maternal substance abuse. Once a child is born, neglect may involve a parent or carer failing to:

  • Provide adequate food, clothing and shelter (including exclusion from home or abandonment).
  • Protect a child from physical and emotional harm or danger.
  • Ensure adequate supervision (including the use of inadequate care-givers).
  • Ensure access to appropriate medical care or treatment.

It may also include neglect of, or unresponsiveness to, a child’s basic emotional needs.

Safer Working Practice

All adults working or who come into contact with the children at Ladybird Pre-School Nursery, whether paid or unpaid, have a ‘duty of care’ to safeguard and promote their welfare. The Prevent Duty (2015) and the EYFS (2014/2018), both place a duty on nurseries to safeguard and promote the well-being of children. This includes the need to ensure that all adults who work with or on behalf of children are competent, confident and safe to do so.

The ‘duty of care’ is, in part, exercised through the development of respectful, caring and professional relationships between staff and children and behaviour that demonstrates integrity, maturity and good judgement. There are legitimate expectations about the nature of professional involvement in the lives of children. When individuals accept a role that involves working with children and young people, they need to understand and acknowledge the responsibilities and trust inherent in that role.  

Therefore, Ladybird Pre-School Nursery has in place a staff code of conduct which all workers read and sign to adhere to these conditions. Any staff known to be breaking these conditions will be given a formal warning and disciplinary action will follow. Breaking these conditions is a dismissible offence.   

Ladybird Pre-School Nursery recognises that E-safety is part of safeguarding. E-safety is about ensuring children are not harmed, placed at risk or bullied through use of the internet, emails, blogs, and social networking sites, or by mobile phones and electronic devices and games.  The Nursery has an e-safety policy in place which includes information about the use of photography and videos, social media sites and mobile phones within the premises. 

Allegations Against Adults

Ladybird Pre-School Nursery is committed to ensuring all adults involved in the Nursery are committed to safeguarding children.

There may be times when adults are concerned about the behaviour of their colleagues. Therefore the Nursery ensures it has a culture in which everyone feels safe about sharing concerns, knows that they will be taken seriously and treated sensitively and confidentially. It has a clear policy on whistle-blowing which explains they have a duty to share concerns about staff members.

Where there is an allegation against an adult in the Nursery the following process is instigated:

  1. The allegation/concern is reported to the Nursery Manager or the most senior person on duty in the Nursery.
    1. If the allegation/concern is against the Manager then the allegation/concern must be reported to the Management Committee.
    1. The identified person listens to and records concerns and discussion.
    1. If there are concerns about a child’s immediate safety the Police will be contacted on 999 if immediate action is needed, or Children’s Services on 0344 800 8021 or out of hours 0344 800 8020.
    1. The allegation/concern is reported to the LADO team on 01603 223473 and Ofsted are informed. All discussions are recorded including the name of person spoken to.
    1. Consultation/referral takes place with the LADO and all subsequent advice and guidance regarding process is followed.

Please see flow chart – Managing allegations and concerns about adults who work with children in a group setting  – Appendix One.

Safer Recruitment

Ladybird Pre-School Nursery is committed to safer recruitment processes and adopts a consistent and thorough process of safer recruitment to ensure those recruited are suitable to work with children.

We have adopted a Safer Recruitment Policy which can be found at Appendix Two.

Other Relevant Policies

Safeguarding children is much broader than child protection.  Please see below for a list of other available policies that come under the umbrella of safeguarding for your reference:

  • Administration of Medicines.
  • Admissions and Registration.
  • Behaviour Management.
  • Complaints.
  • Equal Opportunities.
  • E-Safety
  • Failure to Collect a Child.
  • Fire Safety and Emergency Evacuation
  • Health and Safety.
  • Information Sharing and Confidentiality.
  • Intimate Care.
  • Key Person.
  • Lost Child.
  • Observation, Assessment and Planning.
  • Partnership.
  • Recording and Reporting of Incidents.
  • Risk Assessments.
  • Safer Recruitment.
  • SEND
  • Staff Code of Conduct
  • Transitions.
  • Whistle-blowing

Key Legislation and Guidance

  • Children Act (1989).
  • Protection of Children Act (1999).
  • The Children Act (2004).
  • Protection of Children Act (2004).
  • Safeguarding Vulnerable Groups Act (2006).
  • Childcare Act (2006).

Secondary Legislation

  • Sexual Offences Act (2003).
  • Criminal Justice and Court Services Act (2000).
  • Equality Act (2010).
  • Data Protection Act (1998).
  • Childcare (Disqualification) Regulations (2009).
  • Children and Families Act (2014).
  • Care Act (2014).
  • Serious Crime Act (2015).
  • Counter-Terrorism and Security Act (2015).

 

Further Guidance

  • Working Together to Safeguard Children (HMG, 2018).
  • What to do if you’re Worried a Child is Being Abused (HMG, 2015).
  • Framework for the Assessment of Children in Need and their Families (DoH 2000).
  • The Common Assessment Framework for Children and Young People: A Guide for Practitioners (CWDC 2010).
  • Statutory guidance on making arrangements to safeguard and promote the welfare of children under section 11 of the Children Act 2004 (HMG 2008).
  • Hidden Harm – Responding to the Needs of Children of Problem Drug Users (ACMD, 2003).
  • Information Sharing: Guidance for Practitioners providing Safeguarding Services (DfE 2015).
  • Disclosure and Barring Service: www.gov.uk/disclosure-barring-service-check.
  • Revised Prevent Duty Guidance for England and Wales (HMG, 2015).
  • Inspecting Safeguarding in Early Years, Education and Skills Settings, (Ofsted, 2019).

Safeguarding Procedures

All adults working in Ladybird Pre-School Nursery should follow the following procedure if they have concerns about a child:

  1. Share your concern with Jo Bircham – the Safeguarding Lead Practitioner (SLP) or in her absence one of the deputy SLPs, Antonia Neath or Christine Wright.
  2. Make a clear record on what you have observed, heard or been told on a Record form for safeguarding concerns. Blank copies of this form can be found in the pink folder or in the safeguarding file in the Nursery Office. See Appendix Three.
  3. Jo Bircham and/or one of the deputies will take the decision whether to make a professional consultation or a referral. A professional consultation will be sought from Children’s Advice and Duty Service (CADS)  on 0344 800 8021, a referral to MASH can be made if this is felt necessary on 0344 800 8020 or the Police on 999 if immediate action is needed.  Please see referral flowchart at Appendix Four.
  4. The SLP on duty will share this information with the child’s parents/carers and seek their consent. The parents/carers will NOT be informed if it is felt by doing so will put the child at risk of harm.
  5. All discussions and decisions made will be recorded, signed and dated by those present and stored securely.
  6. When the SLP or a deputy SLP makes a referral to the MASH team the following essential information will be given:
  7. Child’s name.
  8. Address.
  9. Date of birth.
  10. Family composition.
  11. Reason for referral.
  12. Any previous concerns.
  13. Name of person making the referral.
  14. Are the parents/carers aware of the referral?
  15. Have parents/carers given consent to share information?
  16. Key information about immediate safety issues.
  17. Chronology of significant events where applicable.
  1. The SLP or a deputy SLP dealing with the case will follow up with a written referral within 24 hours using form NSCB1 with a body map attached if a physical injury has been observed. See Appendix Five for NSCB1 form.
  2. All completed NSCB1 forms will be sent to the Multi-Agency Safeguarding Hub (MASH) secure e-mail box – mash@norfolk.gcsx.gov.uk , or posted to MASH Team Manager, Floor 5, Vantage House, Fishers Lane, Norwich, NR2 1ET. 
  3. When making a referral the SLP or a Deputy SLP will ensure that clear and accurate records are kept of the discussions, decisions and outcomes including the name of the person spoken to on the telephone and date and time of call.
  4. Responsibility for deciding whether to conduct a child protection investigation lies with Children’s Services.
  5. Feedback should follow on the decision made. If feedback is not received regarding the referral the SLP or a deputy SLP will follow this up with Children’s Services.

Professional Consultation

The CAD service can be used by the SLP or a deputy SLP to:

  1. Discuss and share information about an identified child. This requires the Nursery to inform the family and gain consent.
  2. To talk through a situation/concerns about a scenario but without sharing any children’s details. Family consent is NOT required.

The telephone number for this professional consultation service is 0344 800 8021

The process for the SLP or deputy SLP is:

  • Take the name and the contact details of the Social Worker spoken to on the consultation line.
  • If discussing an identified child (WHERE PERMISSION HAS BEEN SOUGHT FROM THE PARENTS/CARERS AS THIS  CANNOT BE DONE WITHOUT PARENT/CARER PERMISSION) have basic details available such as name, Nursery’s name and contact details, the child’s name, date of birth and address and the concerns for consultation.
  • Every telephone call will be followed up by the consultant social worker. The SLP making the telephone call will also be expected to make a written record of the contact they have made, the discussion that took place and any decisions made. They will also record whether parental consent was obtained and if not, why not.
  • The professional consultation might result in a formal referral and investigation or advice that supports continued work with the family without a referral. However the consultant social worker and SLP will agree and both record the outcome of any conversation.
  • If the SLP or Deputy SLPs believe that the response they have received following a consultation is inadequate; does not meet the needs of the child/family; or leaves a child at risk of harm they still make a referral in the usual way.
  • If following a consultation more information comes to light or the situation changes, the SLP or Deputy SLPs can seek further clarity by consulting again.
  • A written record of the conversation and advice given should be received within 10 working days of the consultation.
  • The SLP or Deputy SLPs must keep a record of the consultation telephone call and its outcome on the child’s safeguarding file together with the written record received.

Please see Appendix Six for a copy of the NSCB guidance leaflet.

List of appendices:

Appendix One – Managing allegations and concerns about adults who work with children in a group setting

Appendix Two – Safer recruitment policy

Appendix Three – Record form for safeguarding concerns

Appendix Four – Referral flowchart

Appendix Five – NSCB1 form

Appendix Six – NSCB guidance leaflet

Please note the Safeguarding in early years and childcare file, which contains guidance for early years and childcare settings in Norfolk, can be found on the shelf in the Nursery Office.

This policy was adopted by Ladybird Pre-School Nursery Management Committee on

…………………………………………………………………………………………………………………..

Review date……………………………………………………

Signed on behalf of the Management Committee………………………………………………………………………….

Name of signatory………………………………………………………………………………………………………..

Role of signatory …………………………………………………………………………………………………………

30Sep2020

At Ladybird Pre-School Nursery we make our Nursery a safe and healthy place for children, parents/carers, staff and volunteers by assessing and minimising the hazards and risks to enable children to thrive in a healthy and safe environment. Our risk assessment procedures are part of a continuous process to prevent any dangerous incidents taking place. They are the responsibility of the Nursery Management Committee and Trustees.

In accordance with our duties under the Management of Health and Safety at Work Regulations 1999, the Nursery is required to undertake regular risk assessments and take any necessary action arising from these.

The Nursery Management Committee are responsible for:

  • making sure that risk assessments are completed, logged and effectively monitored;
  • conducting reviews when there is any change to equipment or resources, any change to Nursery premises, or when the particular needs of a child or other person necessitates this; and
  • conducting any necessary reviews or making changes to the Nursery’s policies or procedures in the light of any potential risks that they or other members of staff discover.

Our risk assessment processes follow five steps:

  1. Identification of risk or hazard: Where is it and what is it?
  2. Decide who is at risk and how: For example, Nursery staff members, volunteers, students, children, parents/carers, visitors, cleaners.
  3. Evaluate the risks and decide on precautions – can you get rid of the risk altogether, if not how can you control it?
  4. Record the findings and implement them – prioritise, make a plan of action if necessary.
  5. Monitoring and review – how do you know if what has been decided is working, or is it thorough enough? If it is not working, it will need to be amended, or maybe there is a better solution.

Procedure

Our risk assessment process covers adults and children. It includes:

  • checking for and noting hazards and risks in our premises and for activities;
  • assessing the level of risk and who might be affected;
  • deciding which areas need attention; and
  • developing an action plan that specifies the action required, the time-scales for action, the person responsible for the action and any funding required.

At the start of each day the Nursery Manager, or in her absence the Deputy Manager, carries out a daily risk assessment check of all areas of the Nursery environment which is recorded on a chart. Any hazards that cannot be rectified are assessed and reported to the Management Committee. If the Nursery Manager, or in her absence the Deputy Manager, decide the setting is not safe to open they will inform the Chairman of the Management Committee and the final decision will be that of the Chairman’s, the Manager or Chairman will also inform Ofsted.    

During a Nursery session, staff members will be vigilant and continuously aware of any potential risks to health and safety arising from:

  • the Nursery’s environment, both indoors and outdoors;
  • all surfaces, both indoors and outdoors; and
  • all equipment used by children and/or staff (or other adults).

On discovering a hazard, staff members will take all steps necessary to make themselves, and any other people potentially affected, safe. They will then notify the Nursery Manager (or the Senior Lead Person in her absence) and ensure that a written record is made on an incident form.

The Nursery Manager, in conjunction with the Nursery Management Committee and Trustees, are then responsible for ensuring that any necessary action is taken.

This policy was adopted at Ladybird Pre-School Nursery Management Committee on …………………………………………………………………………………………………………………………………

Review date………………………………………………………………………………

Signed on behalf of the Management Committee………………………………………………………………….

Name of signatory…………………………………………………………………………………………………………………. Role of signatory…………………………………………………………………………………………………………………….                      

30Sep2020

Ladybird Pre-School Nursery

Charitable Incorporated Organisation

Registered charity no 1162069

Reserves Policy

Reserves are part of a charity’s unrestricted funds that are available to spend on any of the charity’s purposes.  This definition excludes restricted income funds and endowment funds.

The Trustees of Ladybird Pre-School Nursery are responsible to the key stakeholders for ensuring that the organisation’s finances comply with relevant regulations.  Stakeholders are individuals and organisations connected with our Nursery and include children, parents/carers, staff, funders, bankers and statutory bodies.

Trustees are also responsible for ensuring that the finances are managed in accordance with the Nursery’s constitution.

The Nursery needs reserves to:-

1.      meet redundancy liabilities should the Nursery have to close;

2.      ensure there are sufficient cash reserves in the current account to cover day to day running costs;

3.      ensure continuity of service provision by:

     a)    meeting unexpected costs such as cover for illness or maternity leave, etc;

       b)    covering running costs during periods of lower income (e.g. while adjusting to school policy changes or following falls in funding); and

4.      replace equipment as it wears out and carry our necessary building maintenance.

In light of the above, we aim to maintain reserves consisting of:-

a)      reserves to meet redundancy liabilities in the event of the Nursery ceasing to           operate; and

b)      general contingency reserves equal to one term’s (i.e. one third of annual) total           expenditure.

The Management Committee will monitor the actual level of reserves and compare with the target level annually following the preparation of annual accounts. The Nursery has no restricted funds.

In the event of reserves falling significantly below the target level, we aim to restore the reserves as soon as possible by increasing fundraising, increasing income or reducing expenditure.    Similarly, if reserves are significantly above the target level, the Management Committee will put in place a plan, aiming to eliminate the excess within a sensible timeframe by spending money to enhance the quality of Nursery provision, or otherwise further the aims of the Nursery, or by reducing fundraising.

The Management Committee will not, however, take steps that might call into question the ability of the Nursery to continue as a financially viable operation in the long term.  In particular, it will not plan to use excess reserves to cover essential running costs.

Policy Review

This policy will be reviewed and approved annually following our financial year-end by the Nursery Management Committee.

This policy was adopted by Ladybird Pre-School Nursery Management Committee on

…………………………………………………………………………………………………………………………………

Review date………………………………………………………………………………

Signed on behalf of the Management Committee…………………………………………………….

Name of signatory………………………………………………………………………………………………………… Role of signatory…………………………………………………………………………………………………………                   

30Sep2020

Introduction

At Ladybird Pre-School Nursery we follow the guidelines of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) for the reporting of accidents and incidents. Child protection matters or behavioural incidents between children are NOT regarded as incidents and there are separate procedures for this.

Procedures

Our Accident and Incident Book:

  • is kept safely and accessibly;
  • is accessible to all staff and volunteers, who all know how to complete it; and
  • is reviewed monthly to identify any potential or actual hazards.

Reporting Accidents and Incidents

Ofsted is notified of any injury requiring treatment by a general practitioner or hospital doctor, or the death of a child or adult. When there is any injury requiring general practitioner or hospital treatment to a child, parent/carer, volunteer, or visitor or where there is a death of a child or adult on the premises, we make a report to the Health and Safety Executive using the format for the RIDDOR.

Dealing with Incidents

We meet our legal requirements for the safety of our employees by complying with RIDDOR. We report to the Health and Safety Executive (HSE):

  • Any accident to a member of staff requiring treatment by a general practitioner or hospital; and any dangerous occurrences. This may be an event that causes injury or fatalities or an event that does not cause an accident but could have done, such as a gas leak.
  • Any dangerous occurrence is recorded in our Accident and Incident book. See below.
  • We have ready access to telephone numbers for emergency services, including local police in the blue  index box in the office.

Our Accident and Incident Book

We keep an Accident and Incident Book for recording incidents including those that are reportable to the Health and Safety Executive as above.

These incidents include:

  • Break in, burglary, theft of personal or the settings property.
  • An intruder gaining unauthorised access to the premises.
  • Fire, flood, gas leak or electrical failure.
  • Attack on a member of staff, child or parent/carer on the premises or nearby.
  • Any racist incident involving staff or family members on the Nursery’s premises.
  • Death of a child or member of staff.
  • A terrorist attack or a threat of one.
  • In the Accident and Incident Book we record the date and time of the incident, nature of the event, who was affected, what was done about it or if it was reported to the police and, if so, a crime number. Any follow up, or insurance claim made, is also recorded.
  • In the unlikely event of a terrorist attack, we follow the advice of the emergency services with regard to evacuation, medical aid and contacting children’s families. Our standard Fire Safety and Emergency Evacuation Policy will be followed.  The incident is recorded when the threat is averted.
  • In the unlikely event of a child dying on the premises, the emergency services are called and the advice of these services are followed.
  • The Accident and Incident Book is not for recording issues of concern involving a child. This is recorded in the child’s own file.

Minor Incidents

Minor incidents, such as biting, are recorded in the Accident and Incident Book, which is regularly reviewed to monitor any recurring incidents. Measures are taken to reduce them. If a child comes into the Nursery with a noted injury we record this on an ‘injury on entry form’, the Nursery Manager is notified of the injury and the form is placed into the child’s file.

If an Accident Form is completed due to a minor injury caused by another child’s actions, then an Incident Form is also completed for the child who caused harm. 

Both Accident and Incident Forms require a parent/carer signature and will be shared with the parent/carer at collection time.

Depending on the severity of the injury/incident the Nursery Manager may make the decision to contact the parent/carer by telephone to inform them of the accident/incident before collection time.

One copy of the signed Accident/Incident Form is to be sent home with the parent/carer and one signed copy is be kept on file

Legal Framework

Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 1995

Further Guidance

RIDDOR Guidance and Reporting Form: www.hse.gov.uk/riddor

This policy was adopted by Ladybird Pre-School Nursery Management Committee on

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